Deal operations for real-estate wholesalers

Never miss a motivated seller.Never lose a deal to a slow follow-up.

Every inbound call and message is analyzed in real time — your deals move forward, your pipeline stays clean, and your best leads get your attention first. No extra work from you.

JC
Jordan Carter
SMS · inbound · Dallas, TX
IDLE
Actions fired

Plans start from $6.57 / day on Starter

Built exclusively for real-estate wholesalers · simple setup · cancel anytime
80 hours reclaimed. Three more deals in the pipeline.
Time Reclaimed → Deals Won
0h 00m
① Before: manual operations
Log inbound messages
40 min/day
Update pipeline stages
25 min/day
Write contact notes
30 min/day
Create follow-up tasks
20 min/day
Tag & update custom fields
30 min/day
145 min/day · 80 hrs/month lost to manual CRM ops
② RealFlow handles it
Jordan Carteranalyzed · 6 actions dispatched
Sandra Fuentesanalyzed · 5 actions dispatched
Mike Torresanalyzed · 4 actions dispatched
Rachel Kimanalyzed · 6 actions dispatched
David Okonkwoanalyzed · 3 actions dispatched
47 events this month · 0 manual actions required
③ Your time back
Jordan CarterUnder Contract
$165,000 · walkthrough confirmed · offer submitted
Sandra & Roy FuentesOffer Accepted
$185,000 · title review pending · closing in 12 days
80 hrs reclaimed this month → 2 deals progressed to close

Less than a gym membership — $6.57 / day on Starter

The ROI

Your operators should be closing deals, not managing CRM hygiene.

Every hour your team spends logging messages, updating fields, and writing notes is an hour not spent sourcing new deals or following up on hot leads.

RealFlow handles every CRM action on every inbound — automatically and accurately. The hours you win back go directly into the work that generates revenue.

80+
hrs/month saved
$10K–20K
avg deal value
7 days
tailored setup

Setup takes up to 7 days — we map your full CRM structure, build analysis rules tailored to your exact pipelines and tags, and run a live test on your real contacts before anything goes active.

The problem

Three ways wholesalers leave deals on the table every week.

Hot leads go cold

A motivated seller texts at 9am. You're on another call. By the time you reply, they've signed with someone else. Speed to first response wins deals in wholesale — every time.

Your pipeline tells you nothing

Custom fields half-empty. Tags inconsistent. Opportunities stuck in the wrong stage. When your data is dirty, your focus is too — and the good deals hide in the noise.

Signals slip through

A re-engagement after 3 weeks of silence. A buyer's walkthrough commitment buried in a long thread. A motivation tell in a single line. Easy to miss when you're running 60 leads a day.

The daily briefing

Everything you need to act. Nothing you don't.

  • Hot and warm leads ranked by urgency — know exactly who to call first thing tomorrow
  • Full conversation thread for each contact, inline in the report
  • AI-drafted reply per channel (SMS, email, Facebook) — copy or auto-send
  • Every proposed CRM action: stage moves, notes, tags, tasks, custom field updates
  • Pipeline health and engagement stats at a glance
  • Delivered to your inbox — no login, no dashboard required to read it

Plans start from $6.57 / day · cancel anytime

Pinnacle Wholesale Co.
Daily Briefing
Wed, Apr 16
9:47 PM
3
Hot Leads
5
Warm Leads
8
Engaged
🔥 Hot Leads 3
Jordan Carter sms
Dallas, TX · re-engaged after 18 days
3h ago
Dropped asking price $20K. Wants a fast close — needs to settle estate by end of month.
💬 Suggested SMS Response
"Perfect, 10am works. Sending a calendar invite now — you're still at the same address on Elmwood?"
↗ Move Stage → Offer / Negotiation ✎ Asking: $165K · Motivation: High 📌 Task: Prep comps (due tomorrow) 📝 Note: Re-engaged Apr 16 · price drop
Sandra & Roy Fuentes facebook
Houston, TX · new inbound
12m ago
Both spouses on title. ARV ~$310K, asking $185K. Motivated — needs to close before summer travel.
💬 Suggested Facebook Reply
"Thanks for reaching out — both of you on title actually makes things smoother. What’s the address, and what’s prompting the sale?"
↗ Move Stage → Prospecting ✎ ARV: ~$310K · Asking: $185K 📌 Task: Follow up within 2h 📝 Note: Dual-title · Facebook inbound
Marcus Thompson sms
Phoenix, AZ · price reduction signal
1h ago
Dropped from $210K to $185K. Distressed property — roof damage. Asking for a cash offer ASAP.
💬 Suggested SMS Response
"Thanks Marcus — roof damage is fine, we buy as-is. Can we do a quick walkthrough this week to get you a number?"
↗ Move Stage → Warm Follow-up ✎ Asking: $185K · Distressed 📌 Task: Schedule walkthrough this week 📝 Note: Price drop · roof damage · urgent
Rachel Kim email
Austin, TX · agent referral · first contact
45m ago
Referred by agent. ARV ~$295K, asking $148K. Tenant-occupied — needs 30-day leaseback. Strong deal profile.
✉ Suggested Email Response
"Hi Rachel — excited to connect. The numbers look promising from here. Are you flexible on the 30-day leaseback, or is that firm?"
↗ Move Stage → Prospecting ✎ ARV: ~$295K · Asking: $148K 📌 Task: Run comps on Austin corridor 📝 Note: Agent ref · tenant-occ · leaseback
Dave Okonkwo sms
Memphis, TN · probate · re-engaged after 22 days
2h ago
Probate still open — sibling dispute slowing things. Just texted again. Says they want to close before probate drags into Q3.
💬 Suggested SMS Response
"Glad you reached back out — probate timelines can slip fast. We can structure around it. What does your attorney say about timeline?"
↗ Move Stage → Warm Follow-up ✎ Status: Probate · Urgency: Medium 📌 Task: Follow up in 3 days if no reply 📝 Note: Sibling dispute · Q3 deadline
🌡️ 5 warm leads waiting · 8 engaged
How it works

One analysis per inbound. Every action handled.

JC
Jordan Carter
SMS · inbound · 3204 Elmwood Ave
Idle
Actions taken
Session complete
34 min
CRM work saved
4
events processed
13
actions taken
8
messages exchanged
Every inbound

Full analysis. No waiting.

When a contact messages or calls, we read the full conversation history, pipeline position, custom fields, and prior signals. Call recordings are transcribed automatically. One event = one complete analysis.

Every action

Your CRM moves automatically.

Reply drafts, stage moves, notes, tags, custom fields, appointments, tasks — all handled through your CRM under the rules you set. You close. We manage the operations.

Tuned every weekend — RealFlow and Mivomedia review your performance signals, adjust analysis rules, and apply change requests before Monday morning.

See all features →
What gets done on every inbound

Six actions. One event. Zero manual work.

Every time a lead sends a message or call, the AI runs a full analysis and produces this complete action set — billed as a single event.

Jordan Carter · SMS re-engagement · Apr 16
6 actions generated
SMS Reply Draft
Channel
SMS
Draft
"Perfect, 10am works. I'll send over a calendar invite. Just to confirm — you're still at the same address?"
Re-engaged after 18-day silence with a $20K price drop — warm, direct reply to move toward a close.
Stage Move
Pipeline
Wholesaling
From
Prospecting
To
Offer / Negotiation
Lead committed to a fast close and accepted a walkthrough — Offer/Negotiation is the accurate stage.
Add Note
Note
Lead re-engaged Apr 16 after 18-day silence. Dropped asking price $20K. Wants fast close. Confirmed walkthrough Apr 17 at 10am.
Structured summary appended to CRM record — no manual note-taking required.
Create Task
Title
Call Jordan Carter — confirm property walkthrough
Due
Apr 17 at 9:00 AM
Priority
High
Walkthrough confirmed for 10am — task created so nothing slips overnight.
Update Tags
Add
hot-re-engaged, price-reduced, walkthrough-scheduled
Remove
nurture-sequence, cold-outreach
Active buyer signal and confirmed appointment — tags updated to reflect current status.
Update Custom Fields
Motivation Level
High
Time Sensitivity
Urgent
Asking Price
$165,000
ARV Estimate
$285,000
Price drop and fast-close request updated across all relevant fields in one pass.

You configure which categories auto-send. Any can be paused from the dashboard at any time.

See all features →
Reports

Three reports that tell you exactly where your deals stand.

End-of-day briefing

Every evening: your ranked list of hot and warm leads with the latest signal and the suggested next action. Read it in 90 seconds. Know exactly who to call first thing tomorrow.

Weekly performance & advice

Every week: deal velocity, response rates, which leads are heating up or going cold, and direct advice on where to focus next week. Keeps your priorities aligned without a Monday morning review meeting.

Monthly business review

Every month: pipeline conversion trends, volume breakdown, what changed since last month, and a narrative on the health of your deal flow. The 10-minute debrief you actually want to do.

See a sample daily briefing →

More deals closed. Less time managing your CRM.

We run a test analysis on your real leads before anything goes live. Cancel anytime.

See pricing →
Sample Daily Briefing